Office Administrator Position

Office Administrator for Chelsea’s Boutique

 

Working at Chelsea’s Boutique is not just another job. We fully invest in each of our employees to not only grow them within our fast-paced company but also help them grow as individuals and continue with our mission & vision statements of empowering women.

Summary:

 

As an Office Administrator, you will perform clerical duties and implement business procedures to ensure effective and efficient internal organization. You will be responsible for intra-office communication, streamlining administrative procedures, inventory control, and task delegation. 

Duties and Responsibilities:

  1. Live and embody the core values of Chelsea's Boutique.
  2. Manage personal styling session program which includes communicating with customers, applying credits, and preparing necessary materials.
  3. Maintain Chelsea’s loyalty program
  4. Manage and file invoices
  5. Maintain accurate inventory levels by checking in invoices, managing damaged items, and printing missing tags
  6. Input new arrival invoices 
  7. Prepare and organize inventory reports
  8. Order and keep track of store dry goods
  9. Print necessary materials as needed for the store
  10. Manage incoming mail and emails for the boutique
  11. Fulfill online orders
  12. Communicate with the management team the needs of the store, customers, and employees
  13. Fulfill payments to models, yearly charities, and donations
  14. Handle payment of bills and incentives
  15. Fulfill weekly bank and Paypal deposits and change orders
  16. Prepare for and attend weekly manager meetings
  17. Attend monthly team get-togethers
  18. Use Slack (our communication platform) to quickly and easily communicate with other team members
  19. Use Asana to manage tasks

 

Qualities We Look For In This Position:

  1. You maintain a positive and respectful attitude with customers and fellow team members and strive to work within a fast-paced company
  2. You have excellent written and verbal communication skills
  3. You have both a strong work ethic and sense of accountability
  4. You are organized & detail oriented
  5. You enjoy working with data, and understanding how it impacts the big picture of the business’s success
  6. You are an independent and can work in a timely manner 
  7. You enjoy having a flexible work schedule 

 

Requirements:

  • Available to complete tasks in store for 12-15 hours each week; expected to spread out hours over at least 3 days/week during store hours
  • Alignment with our mission and vision statements as well as our core values
  • Excellent communication skills
  • Past office management experience preferred

 

We offer:

  • In store discounts
  • Flexible scheduling
  • A space to continually grow & expand within the business and yourself
  • An opportunity to work alongside some of the most amazing humans on this planet!

 

Expected Hourly Wage: $15

 

Come join our amazing team, make new friends and develop your career all while having a lot of fun!

To apply, fill out the application here.

In addition to filling out the application, please submit your resume & 3 business references to: [email protected]